(revised 2002, 2005, 2007, 2015)
ILLINOIS ACADEMY OF PHYSICIAN ASSISTANTS
ARTICLE I – NAME
The name and title of this organization shall be the Illinois Academy of Physician Assistants.
ARTICLE II – PURPOSES OF THE ACADEMY
The purposes of this Academy are to render loyal and honest service to the medical profession and to the public, to develop and enforce continuing educational programs for the Physician Assistant concept through education of professional and lay people, and to promote similar interests in student societies, and any other purposes not prohibited by law. The constituent chapter is a part of the parent organization. The constituent chapters and their members must follow the philosophy of the parent organization. If they are unable to do so, they must work through the parent organization to change the philosophy by altering the organization’s constitution and bylaws.
ARTICLE III – COMPOSITION OF THE ACADEMY
The Academy shall consist of fellow members and such other members as the Bylaws may provide.
ARTICLE IV – BOARD OF DIRECTORS
The Board of Directors, whose duties are executive and judicial, shall have charge of all property and all financial affairs of the academy, and shall perform such other duties as are prescribed by law governing the directors of corporations, or as may be prescribed in the Bylaws.
ARTICLE V – GENERAL MEMBERSHIP MEETING
The Academy shall hold an annual General Membership meeting during which there shall also be a business meeting of the Board of Directors.
ARTICLE VI – OFFICERS
The officers of this Academy shall be a President, a President-Elect, a Secretary, a Treasurer, six regional directors and such other officers as the Bylaws may provide.
ARTICLE VII – DEFINITIONS
A Physician Assistant is any person who has graduated from a physician assistant training program approved by the Board of Directors or who meets the fellow membership status requirements of the American Academy of Physician Assistants.
ILLINOIS ACADEMY OF PHYSICIAN ASSISTANTS
This Academy shall be representative of graduate and student Physician Assistants within the State of Illinois. The primary objective of this organization is to enhance quality medical care to the people of Illinois.
ARTICLE I – MEMBERSHIP
Section 1: Membership in this organization shall consist of women and men of good moral character who are cognizant of their obligation of the public who meet the requirements for membership prescribed by the Board of Directors of the Illinois Academy of Physician Assistants.
Section 2: Membership in this organization shall consist of. a) Fellow, b) Business Affiliate, c) Hospital Affiliate, d) PA Program Affiliate, e) Physician, f) Student, g) Pre-PA, h) Honorary and such other members as may be recognized by the Board of Directors.
Section 3: Fellow membership in this organization shall be restricted to persons who are classified as Fellow members of the American Academy of Physician Assistants. Fellow members shall have full voting rights and shall be eligible to hold office.
Section 4: Student members shall be individuals enrolled in a Physician Assistant training program approved by the Board of Directors. These students shall be entitled to the privileges of the floor, but shall not be entitled to vote or hold office.
Section 5: Business and Hospital Affiliate membership shall consist of individuals or organizations who desire to associate with the Academy, and who are eligible for, but do not desire AAPA Fellow membership, and who are approved by the Board of Directors. Affiliate members shall be entitled to privileges of the floor, but shall not be entitled to vote or hold office.
Section 6: Honorary members shall be persons of distinction who have rendered outstanding service to the Academy or persons who have retired from active work. Such persons may be elected by the Board of Directors to Honorary membership. Honorary members shall be entitled to the privileges of the floor, but shall not be entitled to vote or hold office.
Section 7: A PA Program Affiliate shall be any fully or provisionally accredited ARC-PA program. PA programs Affiliates shall be entitled to the privileges of the floor, but shall not be entitled to vote or hold office.
Section 8: A Physician member is a Physician licensed in Illinois. Their dues will be the same as that of Fellow member and they will have privileges of the floor only.
Section 9: A Pre-PA Students are persons who may be interested in becoming a physician assistants but are not currently enrolled in a PA program. Pre-PA Students may join IAPA but will not be entitled to privileges of the floor, to vote, or to hold office.
Section 10: All applications for membership shall be made in writing on an application form provided by the Illinois Academy of Physician Assistants. The application will be reviewed and acted upon by the membership committee.
Section 11: To protect the public against misconduct, any member may in good faith prefer charges against any other member who is believed to be otherwise guilty of conduct justifying censure, suspension, or expulsion from the Illinois Academy of Physician Assistants, Inc.
Such charges shall be brought in the manner hereafter specified.
Such charges must be in writing and signed by the accuser and must state the acts or conduct complained of having allegedly done.
Such charges must be filed with the Secretary of the Academy, and a copy must be sent to the President, each officer, and the accused simultaneously. A date shall be set for a meeting of the officers for the purpose of considering such charges. Said meeting shall be held not later than thirty (30) days after the date such charges were filed with the Secretary.
The officers shall, after having given to the accuser and the accused every opportunity to be heard, including oral arguments and the filing and the consideration of any written brief, conclude the hearing, and within thirty (30) days thereafter render a decision. The affirmation vote of a majority of the members of Board shall constitute the verdict of the said Board which by such vote may exonerate, censure, suspend, or expel the accused from the Academy. The Board shall issue a resolution which shall contain its decision without other statement or opinion about the case and shall be signed by the President and President-Elect of Academy.
Section 12: Any member who has been censured, suspended, or expelled by Board of Directors may appeal such action within six (6) months after notice given in writing by the Board of Directors. The Board of Directors shall designate a time and place for the hearing of the appeal, and after giving the appellant and representatives reasonable opportunity to be heard, shall by a majority vote either sustain or reverse such censure, suspension, or expulsion. The decision of the Board shall be final.
Section 13: Membership in this Academy shall not be denied or abridged because of sex, color, creed, religion, race or ethnic origin.
ARTICLE II – MEETING OF MEMBERSHIP
Section 1: The Board of Directors shall designate the time and place of the annual meeting of the Academy and shall call such meeting no less than sixty days before such meeting each year. At this meeting, reports on the affairs of the Academy will be presented.
Section 2: Special meetings of membership may be called by the secretary at the request of the President or upon written request to the President by a majority of the voting membership. The object of the special meeting shall be stated in the call and no other business shall be transacted. Notice of a special meeting shall be transmitted by mail no less than thirty (30) days prior to said meeting.
Section 3: A majority of the membership present shall constitute a quorum at any meeting of the Academy.
ARTICLE III – ELECTIONS
Section 1: All fellow members in good standing shall have the right to vote and shall be eligible to hold office.
Section 2: The election committee, chaired by the President-Elect, shall establish all rules and regulations governing the elections, subject to approval of the Board of Directors. The fellow membership shall elect only those board positions whose term expires.
Section 3: The elections committee shall be charged with nominating candidates for elected open positions within IAPA. The President-Elect shall serve as chairperson of the elections committee. The elections committee will be comprised of the President-Elect, President, and the Immediate Past President. Self-declaration for candidacy for any office should be in writing to the President-Elect no later than November 1. Self-declaration or nominations for candidacy for any office should be in writing to the President-Elect (chairperson of the elections committee) no later than November 1. If there is no candidate for any one of the offices, then the elections committee will then be charged with nominating a candidate or candidates. The written consent of the person nominated must be presented to the President-Elect prior to being placed on the ballot. Ballots will be sent out December 1 and are to be returned by December 31. Ballots will be tabulated by IAPA staff and verified by the election committee’ chair. Those elected will be decided by a majority of the votes cast.
Section 4: In the event of a tie, ballots will again be mailed or sent electronically for those specified offices and are to be returned within 14 days.
Section 5: Newly elected officers shall begin their term of office on January 1 following the annual election.
Section 6: IAPA delegates of the AAPA House of Delegates will be elected by fellow members of the Academy.
ARTICLE IV – BOARD OF DIRECTORS
Section 1: Officers – The officers of the Academy shall be a President, a President-Elect, a Secretary, a Treasurer, an Immediate Past President.
Section 2: Directors – There shall be six Regional Directors elected. A student representative will be elected from each CAAHEP (or successor organization) approved Physician Assistant program in Illinois. These student representatives will occupy a seat on the Board of Directors and will be entitled to share one vote. The student representatives must be IAPA members.
Section 3: Terms of Offices – The term of offices for members of the Board of Directors shall be one year, except that the Secretary, the Treasurer, and the Regional Directors shall serve two (2) year terms. The Secretary and the Treasurer shall be elected in alternate years. The six (6) Regional Directors shall be elected in alternate years with Chicago South, Central West and Southern Illinois being elected in even years and Northern Illinois, Chicago North East, and Central East elected in odd years. All Regional Directors will be elected at once to implement cycle in 2002. The President-Elect shall automatically succeed the preceding President as President of the Academy. The outgoing President shall remain on the Board of Directors for one year as immediate Past President. The Delegates will serve as voting members of the Board of Directors for their elected terms as Delegates to the AAPA House of Delegates.
Section 4: Vacancies on Board of Directors – In the event of vacancy in the office of President, the President-Elect shall become the President to serve the unexpired term and shall serve his/her own, the successive term, as President.
In the event of a vacancy in the office of the President-Elect, the President shall assume the duties, but not the office of the President-Elect. A special general membership election shall be held within ninety (90) days of the said vacancy for the purpose of electing a new President-Elect.
All other vacancies occurring in the Board of Directors shall be filled for the unexpired time by a vote of the majority of the remaining members of the Board of Directors.
Section 5: Duties of the Officers – The President shall preside at all business meetings of the Academy and of the Board of Directors and shall conduct the meeting according to Sturgis Standard Code of Parliamentary Procedures. The President shall make a full report of the year’s activity to the membership at the end of the term. The President shall appoint all committees of the Board of Directors and shall designate the chairperson thereof, subject to approval of the Board of Directors. As an elected member of the IAPA, the President shall be a delegate to the AAPA House of Delegates.
The President-Elect shall preside at the meetings of the Academy in the absence of the President and shall perform such other duties as shall be assigned by the President or the Board of Directors
The President-Elect shall preside at meetings of the Academy in the absence of the President. The President-Elect must be present at three-fourths (3/4) of all officially designated meetings or forfeit his/her position. The President-Elect shall succeed to the office of the President at the expiration of the President’s term. The President-Elect will organize and oversee, with the assistance of the elections committee, all annual elections. As an elected member of the IAPA, the President-Elect shall be a delegate to the AAPA House of Delegates.
The secretary shall keep minutes of all meetings of the Academy and Board of Directors. Copies of the minutes of such meetings shall be submitted to members of the Board of Directors within thirty (30) days. The secretary shall be responsible for all Academy communications and shall perform such other duties as shall be assigned by the President or the Board of Directors.
The Treasurer shall be responsible for adequate and proper accounting of the properties and funds of the Academy. The Treasurer shall deposit or cause to be deposited all monies and with the President’s approval shall disburse the funds of the Academy as approved by the Academy or the Board of Directors. The Treasurer shall make financial reports to the Academy or the Board of Directors at each meeting and shall perform other such duties as may be prescribed by the President or the Board of Directors.
The Immediate Past President shall perform such duties as may be assigned by the President or Board of Directors.
ARTICLE V – POWERS OF THE BOARD OF DIRECTORS
Section 1: With prejudice to the powers conferred by these Bylaws, it is expressly declared that the Board of Directors shall have the following powers:
- To provide from time to time for the management of the affairs of the Academy in such manner as it may deem necessary.
- To impose such charges, dues, and/or assessments as it may deem necessary for the purposes of furthering the Academy objectives.
- To fill all vacancies except that of President-Elect, occurring in their number, for the unexpired term, by vote of the majority of the remaining members of the Board of Directors.
ARTICLE VI – MEETING OF THE BOARD OF DIRECTORS
Section 1: The Board of Directors shall hold meetings at such time and at such places as shall be designated by the President, but in no event shall there be less than two (2) such meetings in any calendar year. An absolute majority of the membership of the Board of Directors shall constitute a quorum for the purpose of transacting business. Unless otherwise stated in the Bylaws, an affirmative vote by a majority of the board members present shall constitute action of the Board of Directors.
Section 2: Special meetings may be called by the Secretary at the request of the President, or upon written request to the President of at least twenty-five percent (25%) of the members of the organization. The object of special meetings shall be stated in the call and no other business shall be transacted. Notice of special meetings shall be transmitted by email no less than fourteen (14) days and no more than twenty-eight (28) days prior to said meeting.
ARTICLE VII – EXECUTIVE COMMITTEE
Section 1: The Executive Committee of the Board of Directors shall consist of the President, the President-Elect, the Secretary, the Treasurer, and the Immediate Past President.
ARTICLE VIII – COMMITTEES
Section 1: The standing committees of the IAPA shall be Membership, Public Education, Legislation, Continuing Education, and Finance. Chairs of the various committees shall be appointed by the President with consent of the Board of Directors.
Section 2: Each committee shall be responsible for the performance of the duties and functions delegated to it by the Board of Directors or the President.
Section 3: Standing committees shall hold regular meetings and make periodic written reports to the Board of Directors.
ARTICLE IX – DUES AND ASSESSMENTS
Section 1: The amount of annual dues and assessments and manner of payment shall be determined by the Board of Directors.
ARTICLE X – RULES OF ORDER
Section 1: In the absence of any provisions to the contrary in the Constitution and Bylaws, all meetings of the Academy shall be governed by the parliamentary rules and usage in the current edition of Sturgis: Standard Code of Parliamentary Procedure.
ARTICLE XI – AMENDMENTS
Section 1: These Bylaws may be amended within thirty (30) days prior written notice to all members. Ballots will be sent out to all members and results will be decided by a majority of votes cast.